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Critical Employment Documents – Form I-9

What is the I-9 form?

The I-9 form is used for identity verification and employment authorization. Everyone that is hired in the United States must fill out an I-9 form, and all US employers have to make sure that the 1-9 form is completed properly for everyone they hire in the United States.

The information below is only part of the information provided by USCIS, which can be found at:

According to Wikipedia, “Form I-9, officially the Employment Eligibility Verification, is a United States Citizenship and Immigration Services form. Mandated by the Immigration Reform and Control Act of 1986, it is used to verify the identity and legal authorization to work of all paid employees in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States.

Who must complete an I-9 form?

Basically, everyone must complete an I-9 form to be employed in the United States, citizens and non-citizens alike. If you get hired, you’ll be filling out an I-9 form. If you are an employer or an authorized representative of an employer, you’ll become very familiar with the ubiquitous I-9 form.

When does the I-9 form need to be completed?

If you’ve been offered a job, you can complete Section 1 of the I-9 form either prior to starting work, or no later than your first actual day of employment.

What do you, as an employee, need to provide on an I-9 form?

  • Full Legal Name
  • Current Address
  • Date of Birth
  • Indicate whether a U.S. citizen or noncitizen national, lawful permanent resident of the U.S., or an alien authorized to work in the U.S.
  • Alien Number/USCIS Number, Form I-94 admission number, or foreign passport number (including country of issuance), and the date employment authorization expires (if applicable)
  • Signature
  • Date

Employees may also provide:

  • Social Security Number (optional unless employer uses E-Verify)
  • Email Address (to receive notifications if the employer uses E-Verify)
  • Telephone Number

All employees must sign the I-9 form, even if someone other than the employee prepares the document. Any person preparing the document or helping the employee by translating the document must provide their name and address, and must also sign and date the certification on the I-9 form.

<>pAll employees must attest to their employment authorization, and must present to their employer, acceptable documents to verify identity and employment authorization.

What are the employer’s responsibilities regarding I-9 form section 1?

Employers must:

  • Make available to an employee, the complete instructions for the I-9 form, and the Lists of Acceptable Documents
  • Review all information an employee provides
  • Make sure the employee has completed all required fields
  • Make sure the employee has signed and dated the form
  • Make certain that, if any preparers and or translators were used, the Preparer/Translator section is completed.

Employers Should:

  • Note whether an employee has indicated, in section 1, that their employment authorization will expire, and may need to reverify the employee’s authorization when it expires

All employers must examine the employee’s employment eligibility and identity document(s) to determine whether the document(s) appear to be genuine. A list of acceptable documents can be found on the last page of the I-9 form.

Employers must retain the form for a designated period and make it available for inspection by authorized government officers.

Mobile Notary Tampa can act as authorized representative for companies hiring or individuals being hired. We can assist employees in completing I-9 form, as well as checking identification and employment authorization documents. If you are a newly-hired employee, and you need to complete an I-9 form, contact us.

For more information on the I-9 form see:

I am not an attorney. The information above is not legal advice and should not be taken as such.

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